Grant funding

Prove that there’s a need for your idea and that any grant funding will have an impact.

Identify why your idea is needed and have evidence to back this up.  

Establish the benefits your idea will achieve and list out how its objectives will complement the long-term vision and aims of your organisation. 

Establish who you are looking to target and define the impact that your idea will have on your local community. 

Check and challenge your idea with others who will benefit from it and take onboard their feedback. 

Carefully research how much your idea will cost and any financial implications for your organisation. Obtain quotes, where possible.

Think about any associated short and longer-term costs such as maintaining and replacing any equipment or facilities.  

Determine all the ways you can raise the money you need. Can you achieve it without grant funding? If so, how? If you need grant funding, what is the minimum you need?

Depending on the funder, you may need to provide match funding (partnership funding) either in cash, via other partners or through in-kind contributions (such as time or professional services given for free). Identify how you intend to raise as much match funding as possible, setting realistic targets and timescales. 

Establish any professional advice requirements. For example, if you are developing a facilities project, will planning permission be required or will professional drawings and cost estimates need to be produced? Consider the impact these may have on your costs and timescales. 

Develop a clear project plan explaining your idea, the need for it, what you hope to achieve, how it aligns to the vision and aims of your organisation, who will benefit, how much it will cost and how much you can contribute towards it.

Applying for funding can be time consuming. Create a working group to share out the tasks and responsibilities. Involve several people in the planning and drafting of your application and brief your committee.

Top tip: applying for funding often takes longer than expected.

Research what funding is available, who the funders are and if there are any timescales to be aware of.

Funders usually have specified priorities or outcomes they want to fund so only select those with a close alignment with your project. Check the 'Useful links' section for some possibilities.

Consider funders outside of the sport and physical activity sector, if your idea will achieve wider impacts like reducing anti-social behaviour, improving your local area or improving physical and mental health. 

Check that you are eligible. Some funds are only open to certain types of organisations or will only fund specific types of projects. Carefully read all of the information provided such as funding prospectuses, FAQ documents and case studies and watch any videos to get a good understanding of what will be supported and what's required (such as partnership funding, security of tenure, planning permission and so on). 

Register your interest or have an early discussion with the funder if possible. Remember that eligibility does not equal success, as most funds are competitive, and you will need to carefully prove your need and impact.  

Gather everything you need to support your application.

It’s useful to:

Demonstrate an understanding of your local area, its demographic make-up, any localised issues (such as deprivation levels) and the impact your idea could have.

Be able to prove the need for your idea. Regularly communicate and consult with prospective beneficiaries to ensure your idea meets their needs and responds to any feedback.

You could do this via open days, focus groups, interviews, surveys and asking for feedback through your organisation’s social media or channels etc. Consulting beyond your existing users is likely to add extra weight to the need for your idea. Record the outcomes of any consultation. 

Gather support for your project from your local community, existing members, volunteers, and strategic partners like your Local Authority, National Governing Body, Active Partnership, schools or local voluntary and community organisations and charities that already work with in your area or with the audiences you want to target.

Consider contacting your national governing body, Active Partnership and local authority.

Demonstrating you have done your research and understand your audiences will provide confidence that your idea will have a true and sustained impact.

Circulate the application form, any guidance notes and FAQs around your team. Allocate different sections to different people, depending on their skill set. 

Common questions you may be asked when completing a funding application include:

Project description – what you need funding for and what any funding will contribute towards. 

Need – demonstrate and explain the need for your idea. Identify any issues it will address, who will benefit and why it's important. Reference the research you have done to strengthen your case and explain how your idea will help meet your vision and aims plus locally relevant strategic priorities. 

Impact – how it will benefit the local community, such as increased activity levels, improved mental wellbeing and social, community or individual development. Specify any audiences you particularly want to engage with, like inactive people, people with a disability, people on low incomes or people from diverse ethnic communities. Explain how you have worked out your impact and how you will measure your success. 

Project delivery – how you'll manage the delivery of your idea and ensure your objectives are achievable. Consider any possible risks and how you plan to mitigate against these. Identify any partners that will support the delivery of your idea and their roles and responsibilities. Back this up with quotes from them to verify this. 

Financial planning - be as accurate as you can with your costs to demonstrate that you have set a realistic budget. Outline any partnership funding (cash or in-kind) that will be contributed and provide evidence to back this up. Careful financial planning will give confidence that your idea is financially viable. 

Sustainability – explain the expected timescales, including how long people will take part in it and any plans to raise additional funding. If your project is for an investment into facilities or equipment, explain how you will maintain and then replace them at the end of their useful life.

Additional information – include relevant documents such as your research findings, delivery plans, budgets, business plans, development plans, risk registers, quotes and letters of support, and evidence of partnership funding. 

Complete a draft of your application and ask someone who has not been involved in writing it, to review it against the funders’ priorities and any criteria. They are more likely to pick up on whether you have missed any obvious information or need to provide any more detail.